Law Enforcement/Procedures/Report Writing

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So you want to write a report. Good! We'll cover some basics to keep in mind


Code report for Law/FFD

%R%RFALLCOAST POLICE DEPARTMENT%RFALLCOAST, MAINE%RIncident Report #R20140711%RReport Entered 07/11/14 00:30:54%R%R%RCase Title: Disturbing The Peace, Disorderly Conduct, Assaulting an Officer, Destruction/Damaging Private Property, Public Nuisance, Resisting Arrest%RLocation: Casual Clam Bar & Grill%RGrid Coords: xxxx%RPending Incident type/offense: UI%R%RReporting Officer: Bryce-O’Connell, Rhonda H., 1A442, Sergeant, Fallcoast APD, SAR%RAssisting Officer: Dunlin, May N., 1P612, Officer, FallcoastAPD%R%ROthers: None.%R%RPersons%T%TSex%TRace%TAge%TPhone%T%TAddress%T%TStatus%R%RBarker, Donald%TM%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%IC%TIC%RScaggs, Boz%TM%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%TIC%RMajors, D.%TM%TCauc%TXX%Txxx-xxxx%TNew Haven, ME%TIC%RButzz, Carl%TM%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%TIC%RGribble, D.%TM%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%TIC%RSkanque, Tina%TF%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%TIC%RMilner, Roscoe%TM%TCauc%T45%Txxx-xxxx%TFallcoast, ME%TOR%RDalton Marlene M%TF%TCauc%T35%Txxx-xxxx%TFallcoast, ME%TOR%RMathers, Jerry%TM%TCauc%TXX%Txxx-xxxx%TFallcoast, ME%TOR%R%RKnown Alias: Dalton, Marlene M. “Merle”%RMilner, Roscoe C “PoohBear”%R%RNarrative:


There are some names and such in there now BUT you can go in and change it. I test page it to myself when drafting a report in game to check the spacing (and still make errors sometimes) but, it makes things a bit official looking for a report. The narrative section is self explanatory: summarize the events/log! The spacing above may look funky but when you test page yourself, to check it before posting the report, it should workout fine.


Status Codes and other stuff: names CANT be too long so if you look at Dalton that's about the limit of it (for testing) I use IC for in custody, OR for own recognizance but the diff status codes could be just about what you want to them to be, people will probaly read the report and figure out what your code means. This format can work for basically any AFD or APD report.


Dates and report numbers; I use the date backwards, it can be anything really.



So How do I come up with good content?

It really is simpler than you would think. No. Really. All you need to do is keep in mind, When, Where, Who, What, How, and Why. It IS that simple. So we will discuss basic formats. Many police Veterans already use them. One thing I have heard is "Damn how do I start it?" This sounds like a cliche`, but really, start from the beginning! I am going to give a VERY light basic start of a report with some details within it as an example.

The basic format to this is in example is:

On January 12th, 2005. At approximately 1700Hrs. (when, ALWAYS time approximate) At the Corner  of Dogwood and Blaine. (where)
 Joe Schmo (who) was stabbed seven times by an ice pick. (what and how in this case). This officer arrived on scene to find 
Mr. Jealous Husband, standing over the victim wielding the Ice Pick. He was crying out. "You Shouldn't have fucked my wife! 
You motherfucker!" (The why)

Now the above is an incomplete case file. I wanted to show the basics for it. What else goes into a report? Note: Mr. Jealous Husband's speech was used in quotation marks. Use them for important statements. Get it word for word. Anything a subject says while you speak with them, that is directly important to the case you should quote. Now if you speak to John Doe on why he shot and killed a store clerk and he goes.... "Nice suit. I'd like to get one of those for court, tell my lawyer where to get one." That's not needed.


Anything that implies guilt, or is an important FACT as presented by who you speak with -- that should be quoted. "Well, he said He'd kill me if I whistled", "Fuck you pig! I don't have to tell you shit. Go ahead arrest me for obstruction, I'll fucking kill you!" Etc, etc.


Feel free to summarize what you RP'd with the subject. Sometimes less can be more. Just make your report CLEAR and CONCISE. How do you know? It's a matter of back to WHO WHAT WHEN WHY WHERE HOW. The why is subjective. AVOID PUTTING PERSONAL OPINIONS/VIEWS in Reports. It can come back to haunt you. Use creative report writing if you must. Mainly avoid the words "I Think".


You would need to clarify what part of the narrative is Pre-Miranda Rights. The example above is a clear example of Pre-Miranda

Hope this starts to help. More to come.